WHERE ARE THE SHOWS HELD?
The show venue varies by date. You can see a list of show dates and locations here.
WHAT IS THE ATTENDANCE?
We consistently have the highest attendance of any show in the area, and attendance varies by location and time of year. Please contact us for detailed attendance estimates.
HOW DO YOU ADVERTISE THE SHOWS?
We spend over $15,000 per show on advertising between digital, radio, print, e-marketing, etc. and our comprehensive and uniquely targeted advertising and promotions consistently reaches the most qualified engaged couples.
WHAT IS THE DIFFERENCE BETWEEN A BALLROOM BOOTH AND A LOBBY TABLE?
Booths in the ballroom include pipe and drape (3 ft high between booths with an 8 ft high backdrop) while lobby tables do not. Both options include table(s) with linen(s), depending on your selections. Chairs are also included, as needed.
WHAT IS THE COST OF EXHIBITING IN A SHOW?
The cost varies, depending on selections. You can request pricing and additional show information here.
ARE THERE ANY ADDITIONAL COSTS?
Ballroom electrical and internet services are ordered separately from booth/table reservations, and the fees vary by venue. There are incentive rates for ordering electric in advance. Order forms for these and other services can be found here. There may also be charges for parking, depending on the venue.
HOW DO I RESERVE EXHIBITOR SPACE IN AN UPCOMING SHOW?
You can either reserve your space with a deposit here or with payment in full here. Balances are due 45 days prior to show date. If your category is full when you sign up, we will contact you. We offer exclusives for multi-level marketing companies like Mary Kay, Pure Romance, etc., so for those it’s best to check with us before signing up.
HOW DO I KNOW WHAT MY BALANCE IS?
When you reserve a show with a deposit, you receive an email with a copy of your registration form and another email with your payment receipt, once the deposit is processed. You can refer to your registration form for your total and calculate your balance by subtracting the amount you’ve already paid towards the show. You can also contact us to find out your balance.
DO I HAVE TO BE SET UP FOR THE ENTIRE TIME?
Yes. All exhibits must remain intact for the duration of the show and also be staffed during all open show hours.
ARE THERE HAND TRUCKS AVAILABLE?
No – exhibitors are responsible for providing their own carts/hand trucks for load-in and load-out. We have staff available during load-in, on a first come, first serve basis, to assist vendors in getting their materials to their booth quickly. Load-out assistance at the end of the day is not available. Carts and hand trucks used by the venue or Florida Wedding Expo staff are not available for use by vendors at any time.
CAN I SERVE FOOD SAMPLES AT THE SHOW?
Yes! Food, cake, desserts and beverage samples (non-alcoholic) are served by many different companies at the shows. This is an excellent opportunity to showcase your products and encourage attendees to book your company. Some venues require a simple sampling form be submitted – we will provide this to you if needed.
CAN EXHIBITORS SELL PRODUCTS AT THE SHOW?
Exhibitors are welcome to offer products for sale. Many participating vendors give complimentary swag or promotional items at their booth or through our swag bag opportunities, but onsite sales of unique products have been successful/profitable for many companies. Food sales may not be permitted by the venue.
HOW DO EMPLOYESS GET IN?
Representatives of registered companies must check in at the vendor check-in table upon arrival to the show and provide our staff with the name of the company as it is registered with the Florida Wedding Expo. We do not need names of your employees ahead of time.
DO YOU PROVIDE YOUR VENDORS WITH FREE TICKETS TO DISTRIBUTE TO BRIDES?
In order to maintain the quality of our attendees, we do not offer free tickets to our shows. We do provide a graphic with a code that vendors can promote leading up to the show that provides special ticket pricing.
CAN I BRING A PET?
No, unless it is a service animal.
WHEN IS LOAD-IN/LOAD-OUT?
The load-in/load-out times vary by show and this information is sent via email 7-10 days prior to the show date. In some cases, depending on the venue and set-up schedules, Saturday setup may be available and exhibitors planning to set up on Saturday must notify us ahead of time.
DO I NEED INSURANCE OR LICENSING INFORMATION?
We recommend every company has sufficient liability insurance to protect yourself and your interests. Currently there is no requirement from us or our host venues for individual exhibitors to provide proof of licensing or insurance. However, this is subject to change in the future and we will notify vendors of any future requirements. Companies that provide set-up, décor or other integral features at the show may be required to provide a COI (certificate of insurance) naming Florida Wedding Expo and the venue.
ARE THERE CONCESSIONS AT THE SHOW FOR VENDORS TO PURCHASE FOOD/BEVERAGES?
This varies by venue. The Orange County Convention Center has concessions and most of the hotel venues have cafes or shops where you can grab a quick bite. We will outline the availability of onsite food for purchase in the vendor load in information sent 7-10 days prior to the event.
HOW DO I MAKE ARRANGEMENTS TO DROP OFF SWAG BAG ITEMS?
If you are sponsoring items for our VIP Bride swag bags, they will need to be shipped to our designated shipping address and received by us at least 10 days before the show. If you prefer hand-delivery, reach out to firstname.lastname@example.org.
WHAT IS THE FLORIDA WEDDING EXPO / YOUR WEDDING TV SHIPPING ADDRESS?
5703 Red Bug Lake Road, Suite 173
Winter Springs, FL 32708
IS THERE AN EXHIBITOR LOUNGE?
No – we believe the most productive use of your time at a wedding expo is speaking with engaged couples and we structure our shows around this concept.
WHEN DO VENDORS RECEIVE LOAD-IN/SETUP, PARKING AND BOOTH LOCATION INFORMATION?
Load-in/setup and parking info is sent via email 7-10 days before the show, and vendors receive their booth location upon check-in the morning of the show (or the day before when Saturday setup is available).
WHAT DAY OF THE WEEK ARE THE EXPOS HELD?
The expos are primary held on Sundays since Saturday is the most popular day for weddings and most of our vendors are typically booked on Saturdays. This is also the reason our events are one day rather than two. We sometimes hold evening events during the week as a more intimate option for couples planning their weddings.
ARE THERE ANY RESTRICTIONS WITH EXHIBIT SPACE SET-UP OR DECOR?
Exhibit displays and representatives must remain within the exhibit space allotted and may not obstruct or block aisles or other exhibits. Signage for your display may not infringe on or appear to be part of another vendors booth. The sides of your booth should not be closed in or obstruct the view to connecting booths. Displays with covered sides need to be pre-arranged with Florida Wedding Expo, subject to availability and location. Some venues do not allow any type of flame, while others require any flames to be covered (i.e. enclosed in glass). These and other restrictions are outlined in the terms and conditions of our vendor contract or in the electric guidelines and order form provided by the venue.
CAN I DISTRIBUTE MY COMPANY INFORMATION TO ATTENDEES THROUGHOUT THE SHOW?
All promotions of your company must be within your booth space. Exhibitors may not stand in the aisle or across from their booth or walk the show to hand out information. Promotional materials are not allowed to be placed anywhere outside of your booth at the show, including restrooms, audience seats, prize or decorative tables, etc.
ARE CHILDREN ALLOWED AT THE SHOW?
Children are allowed to accompany attendees as well as exhibitors during the event hours. At some venues, children may not be allowed during show set-up.